Purchase Receipts
Overview
📤 Direction: Zudello → Sage Intacct
Purchase receipts are created in Sage Intacct from Zudello to process goods receipts against purchase orders.
Header Field Mappings
| Intacct Field | Zudello Field | Notes |
|---|---|---|
| POID | purchase_order.code | The purchase order being receipted. |
| DOCNUMBER | document_number | The receipt document number. |
| WHENCREATED | date_issued | The date the receipt was issued. |
| WHENPOSTED | date_posted | The date the receipt is posted. |
| REFERENCENO | reference | The reference number for the receipt. |
| DESCRIPTION | - | A link back to the document in Zudello. |
| CURRENCY | currency.code | The currency of the receipt. |
| LOCATIONID | location.code | The receiving location. |
| WAREHOUSEID | warehouse.code | The warehouse for the receipt. |
Line Item Mappings
| Intacct Field | Zudello Field | Notes |
|---|---|---|
| ITEMID | item.code | The item being received. |
| QUANTITY | quantity_received | The quantity that was received. |
| COST | unit_cost | The unit cost from the purchase order. |
| LOCATIONID | location.code | The location for the item. |
| WAREHOUSEID | warehouse.code | The warehouse for the item. |
| PROJECTID | project.code | The project for the line item. |
| DEPARTMENTID | department.code | The department for the line item. |
| CLASSID | cost_centre.code | The cost centre for the line item. |
| ENTRYDESCRIPTION | description | The description for the line item. |
| SERIALNO | serial_number | The serial number, if applicable. |
| LOTNO | lot_number | The lot number, if applicable. |
Key Behaviours
- PO Linking: Purchase receipts are directly linked to the corresponding purchase order in Sage Intacct.
- Inventory Updates: Creating a purchase receipt automatically updates inventory levels in Sage Intacct.
- PO Validation: The integration validates that the purchase order exists and is open for receiving before creating the receipt. It also checks that received quantities do not exceed ordered quantities.
- Partial Receipts: The integration supports receiving partial quantities against a purchase order.