Expense Reimbursements
Overview
📤 Direction: Zudello → Sage Intacct
Expense reimbursements are created in Sage Intacct from Zudello as Expense Reports. This integration supports complex expense processing, including multi-currency support and policy compliance.
Header Field Mappings
| Intacct Field (Expense Report) | Zudello Field | Notes |
|---|---|---|
| EMPLOYEEID | employee.code | The employee's unique code. |
| WHENCREATED | date_issued | The date the report was issued. |
| WHENPOSTED | date_posted | The date the report is posted. |
| DESCRIPTION | description | The description of the reimbursement. |
| MEMO | notes | Additional notes for the report. |
| EXTERNALID | document_number | The external reference number. |
| CURRENCY | currency.code | The currency of the reimbursement. |
| STATE | - | The initial state is set to "Submitted". |
| LOCATIONID | location.code | The employee's location. |
| DEPARTMENTID | department.code | The employee's department. |
Line Item Mappings
| Intacct Field | Zudello Field | Notes |
|---|---|---|
| GLACCOUNTNO | account.code | The expense account for the line item. |
| AMOUNT | total_exclusive | The amount of the expense line. |
| CURRENCY | currency.code | The currency of the expense line. |
| EXPENSEDATE | expense_date | The date the expense was incurred. |
| DESCRIPTION | description | The description of the expense. |
| LOCATIONID | location.code | The location for the expense. |
| DEPARTMENTID | department.code | The department for the expense. |
| PROJECTID | project.code | The project for the expense. |
| CLASSID | cost_centre.code | The cost centre for the expense. |
| CUSTOMERID | customer.code | The customer to bill for the expense. |
| BILLABLE | is_billable | A flag indicating if the expense is billable. |
Key Behaviours
- Expense Aggregation: The integration can group related expenses by category, date, or other criteria based on your company's expense policies.
- Multi-Currency Support: Expenses in foreign currencies are handled correctly, with the appropriate exchange rates applied.
- Policy Compliance: The integration can automatically validate expenses against your company's policies, checking things like spending limits and receipt requirements.
- Approval Workflows: Expense reports are integrated with Sage Intacct's approval workflows, routing them to the correct managers for approval.