AP Credits (Vendor Credits)
Overview
📤 Direction: Zudello → Sage Intacct
AP Credits (known as Vendor Credits in Sage Intacct) are created in Sage Intacct from Zudello. This integration correctly handles negative amounts to ensure proper credit processing.
Header Field Mappings
| Intacct Field | Zudello Field | Notes |
|---|---|---|
| VENDORID | supplier.code | The supplier's unique code. |
| WHENCREATED | date_issued | The date the credit was issued. |
| WHENPOSTED | date_posted | The date the credit is posted. |
| WHENDUE | date_due | The due date for the credit. |
| RECORDID | document_number | The credit document number. |
| DOCNUMBER | reference | The reference number for the credit. |
| DESCRIPTION | - | A link back to the document in Zudello. |
| CURRENCY | currency.code | The currency of the credit. |
| TAXSOLUTIONID | - | A fixed tax solution is used (e.g., "Australia - GST"). |
Line Item Mappings
| Intacct Field | Zudello Field | Notes |
|---|---|---|
| ACCOUNTNO | account.code | The GL account for the line item. |
| TRXAMOUNT | total_exclusive | The line amount, excluding tax (sent as a negative value). |
| TAXAMOUNT | tax_amount | The tax amount for the line (sent as a negative value). |
| ENTRYDESCRIPTION | description | The description for the line item. |
| LOCATIONID | location.code | The location for the line item. |
| DEPARTMENTID | department.code | The department for the line item. |
| PROJECTID | project.code | The project for the line item. |
| CLASSID | cost_centre.code | The cost centre for the line item. |
| ITEMID | item.code | The item code (excluded for expense-type credits). |
| TAXTYPE | tax_rate.code | The tax rate for the line item. |
Key Behaviours
- Negative Amounts: To correctly process a credit in Sage Intacct, the line amounts and tax amounts are sent as negative values.
- Dimensional Tracking: The integration supports full tracking across dimensions like locations, departments, projects, and cost centres.
- File Attachments: If the credit has a file attached in Zudello, it will be attached to the vendor credit in Sage Intacct.
- Fixed Tax Solution: A standard tax solution (e.g., "Australia - GST") is used for consistency.