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Version: Current

Understanding statement rules

Zudello offers three extensions that help with the debit, credit and amount columns on supplier statement lines. Your administrator turns these on against your Statement document type in its form settings.

These extensions are separate from statement matching, which runs on every statement and cannot be turned on or off. See How automatic statement matching works.

Best practices​

To get the most from these extensions:

  • Turn them on for your Statement document type. See Configure statement reconciliation rules
  • Check that your statements are extracting accurately, since the rules work from the extracted lines
  • Show your team what the warnings mean before you roll the extensions out

Autocomplete statement line​

This extension fills in the rest of a line as you edit it, so your team enters one value rather than three.

As you type, it keeps Debit, Credit and Amount in step:

  • A negative amount fills Credit and clears Debit
  • A positive amount fills Debit and clears Credit
  • Entering a debit or a credit sets the amount to match
  • Where the line has no type yet, a negative value sets it to Credit and a positive value sets it to Invoice

This extension is marked Legacy in the extension settings, so check with your administrator before turning it on for a new document type.

Validate statement line debit or credit​

This extension checks that each line has a value in Debit or in Credit, and not in both.

A line with values in both columns, or with neither filled, raises Only Debit or Credit should have a value. This catches lines where a debit and a credit have been confused, or where one is missing.

Validate statement line amount​

This extension checks that the Amount on a line is at least as large as its Debit or Credit.

Where the amount is smaller than the debit or credit on the line, or where neither is filled, it raises Line amount must be greater or equal to debit or credit. This catches extraction errors before you reconcile.

What your team sees​

Both validations run as your team edits the lines, so problems appear while the statement is still open rather than at the end.

Whether a failure blocks progress depends on how the extension is configured. At error level, the statement cannot be submitted for reconciliation until the line is corrected. At warning or information level, the message is shown but your team can carry on. Saving the statement is never blocked.

Need help?​

Contact your organisation administrator or Zudello support for assistance with statement rules.