How automatic statement matching works

Zudello matches statement lines to your invoices and credit notes for you, so that most of a statement is already reconciled by the time you open it. Knowing how it decides helps you understand why a line was matched, and what to check when one was not.

Best practices

To get the most lines matched automatically:

• Process your invoices and credit notes before you reconcile the statement
• Use consistent document numbering between your supplier and Zudello
• Check that statement lines have extracted a date, since lines without one are skipped

When matching runs

Matching runs automatically when a statement is processed. You can also run it again at any time from the reconciliation screen by clicking Auto-match, which is useful once you have processed an invoice that was missing.

Matching never overwrites a link you made yourself. If you have already matched a line by hand, running Auto-match again leaves it alone.

How a line is matched

For each statement line, Zudello looks at the documents held for the statement's supplier, and only at documents of the same type as the line. An Invoice line is matched against invoices, and a Credit line against credit notes.

Within that set, Zudello matches on:

1. Document number. An exact match on the document number is used first.
2. Amount and date. Where the document number finds nothing, Zudello looks for a document whose total exactly equals the line amount and whose date falls between the start of the previous month and the end of the next month.

If more than one document still qualifies, Zudello picks the one closest in date to the statement line. Each line is matched to at most one document.

Lines that have not extracted a date are skipped, and are left for you to match by hand.

Reading the match

On the reconciliation screen, each linked pair is graded on how well the two documents agree across type, document number, total and date. The grading tells you how confident the match is, so you can concentrate your review on the weaker ones rather than checking every line.

For how to work through the reconciliation screen itself, see Reconciling supplier statements.

When a line is not matched

If a line you expected to match is left unmatched, check that:

• The invoice or credit note exists in Zudello for that supplier
• Its document type matches the line type
• Its document number matches the statement, or its total and date fall within the window described above
• The statement line has extracted a date

Need help?

Contact your organisation administrator or Zudello support for assistance with statement matching.