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FAQ: What does the 'Pending' status mean for a Purchase Order?

The Pending status type for a Purchase Order (PO) in Zudello generally signifies that the PO has been internally approved but has not yet been fully completed in terms of receiving goods/services and corresponding invoices.

It represents an active, open commitment with a supplier.

Common Characteristics of Pending Statuses:

  • Approved: The PO has passed all necessary internal approval steps.
  • Ready to Action: It's ready for the next step in the procurement process, which could be:
  • Non-Editable: Documents in a Pending status type are typically locked and cannot be edited directly by users to maintain the integrity of the approved order. Changes usually require reverting the PO to an editable status (like Ready or Draft) and potentially re-approval.
  • Budget Impact: POs in Pending statuses usually contribute to Committed Spend in budget calculations. See Understand Budget Impact Categories.

Specific Pending Status Examples:

Your Zudello configuration might use several specific statuses that fall under the Pending type:

  • PENDING: The default status after approval, before any further action.
  • PLACED: The PO has been sent to the supplier (via the Place Order action).
  • PARTIALLY_RECEIVED: Some, but not all, goods/services on the PO have been marked as received via a Goods Receipt.
  • RECEIVED: All goods/services on the PO have been marked as received.
  • PARTIALLY_INVOICED: Some, but not all, of the PO value/quantity has been matched to supplier invoices.
  • INVOICED_NOT_RECEIVED: The PO has been fully or partially invoiced, but goods have not yet been marked as received.

The specific statuses used depend on your team's configured workflow and automation rules. The PO remains in a Pending type status until it is fully invoiced and/or received (depending on rules) and moved to a final status like Completed or Closed.