AP Invoice
Overview
📤 Direction: Zudello → Great Plains
AP invoices are created in Great Plains from Zudello. This integration features advanced processing, including sophisticated tax calculations and rounding adjustments, to ensure accuracy.
Field Mappings
Header Fields
| Great Plains Field | Zudello Field | Notes |
|---|---|---|
| DOCNUMBR | document_number | The invoice document number. |
| VENDORID | supplier.code | The supplier's unique code. |
| DOCDATE | date_issued | The date the invoice was issued. |
| BACHNUMB | - | A batch number is automatically generated. |
| TAXAMNT | tax | The total tax amount of the invoice. |
| DOCAMNT | total | The total amount of the invoice. |
Line Item Fields
| Great Plains Field | Zudello Field | Notes |
|---|---|---|
| DSTINDX | account.code | The GL account for the line item. |
| DEBIT | total_exclusive | The line amount, excluding tax. |
| DSCRIPTN | description | The description for the line item. |
Key Behaviours
- Advanced Tax Handling: The integration can process both tax-inclusive and tax-exclusive amounts. It calculates line-level taxes and groups them by tax code for accurate posting in Great Plains.
- Rounding Adjustments: To prevent rounding discrepancies between Zudello and Great Plains, the integration automatically adjusts the first line item to ensure the total matches perfectly.
- Real-time Creation: Approved invoices in Zudello are created in Great Plains in real-time.
- Batch Processing: Invoices are grouped into batches in Great Plains, using a standard naming convention of
APfollowed by the date (e.g.,AP20250713). - Comprehensive Error Handling: If an error occurs during creation, a detailed message is returned from Great Plains to help with troubleshooting.