AP Expense
Overview
📤 Direction: Zudello → Great Plains
AP purchase expenses are created in Great Plains from Zudello. This integration is designed for simpler transactions and uses a more streamlined process than the AP Invoice integration, particularly for tax handling.
Field Mappings
Header Fields
| Great Plains Field | Zudello Field | Notes |
|---|---|---|
| DOCNUMBR | document_number | The expense document number. |
| VENDORID | supplier.code | The supplier's unique code. |
| DOCDATE | date_issued | The date the expense was issued. |
| BACHNUMB | - | A batch number is automatically generated. |
| TAXAMNT | tax | The total tax amount of the expense. |
| DOCAMNT | total | The total amount of the expense. |
Line Item Fields
| Great Plains Field | Zudello Field | Notes |
|---|---|---|
| DSTINDX | account.code | The GL account for the line item. |
| DEBIT | total_exclusive | The line amount, excluding tax. |
| DSCRIPTN | description | The description for the line item. |
Key Behaviours
- Simplified Tax Handling: Unlike the AP Invoice integration, this process uses a simplified approach to taxes. It creates a single tax entry for the entire document rather than calculating and grouping taxes for each line. This is suitable for transactions where complex tax calculations are not required.
- Streamlined Processing: The integration is optimized for speed and simplicity, making it ideal for straightforward expenses, petty cash, or miscellaneous charges.
- Real-time Creation: Approved expenses in Zudello are created in Great Plains in real-time.
- Use AP Invoice for Complexity: For transactions requiring precise, line-level tax calculations, rounding adjustments, or multiple tax codes, it is recommended to use the AP Invoice integration.