FAQ: What does 'Validate Expense' mean for mileage?
For a Mileage Expense, clicking the Validate Expense button performs several key actions and checks before moving the expense to the Ready to Claim status.
What Happens During Validation:
- Route Calculation: If you entered addresses (Start, Stops, End), Zudello re-calculates the distance using the integrated mapping service (e.g., Google Maps) based on the latest address information.
- Amount Calculation: Zudello recalculates the claimable Amount based on the determined (or manually entered) Distance multiplied by the selected Mileage Rate.
- Mandatory Field Checks: It verifies that all fields marked as mandatory on the Mileage Expense form configuration are filled in (e.g., Employee, Date, Purpose, Addresses/Distance, Mileage Rate).
- Policy Checks: It runs any configured Expense Policies relevant to mileage (e.g., maximum distance per trip, date restrictions).
- Status Update: If all checks pass (no blocking Error level validation issues):
- The expense status changes from User Review (or Draft) to Ready to Claim.
- The expense becomes available to be added to an Expense Claim.
Why is it Needed?
- Ensures the distance and amount are calculated based on the final address/rate information.
- Confirms all required data for processing and compliance has been entered.
- Acts as a final check before the mileage expense can be formally submitted as part of a claim.
If the Validate Expense button is disabled or clicking it results in an error, it usually means required fields are missing or there are blocking validation errors that need to be resolved first.
See Troubleshooting Cannot Validate Expense.
title: What does 'Validate Expense' mean for mileage? description: Explanation of the Validate Expense action specifically for Mileage expenses in Zudello. slug: /faq/expenses/validate-expense-mileage sidebar_label: What does 'Validate Expense' mean for mileage?
FAQ: What does 'Validate Expense' mean for mileage?
For a Mileage Expense, clicking the Validate Expense button performs several key actions and checks before moving the expense to the Ready to Claim status.
What Happens During Validation:
- Route Calculation: If you entered addresses (Start, Stops, End), Zudello re-calculates the distance using the integrated mapping service (e.g., Google Maps) based on the latest address information.
- Amount Calculation: Zudello recalculates the claimable Amount based on the determined (or manually entered) Distance multiplied by the selected Mileage Rate.
- Mandatory Field Checks: It verifies that all fields marked as mandatory on the Mileage Expense form configuration are filled in (e.g., Employee, Date, Purpose, Addresses/Distance, Mileage Rate).
- Policy Checks: It runs any configured Expense Policies relevant to mileage (e.g., maximum distance per trip, date restrictions).
- Status Update: If all checks pass (no blocking Error level validation issues):
- The expense status changes from User Review (or Draft) to Ready to Claim.
- The expense becomes available to be added to an Expense Claim.
Why is it Needed?
- Ensures the distance and amount are calculated based on the final address/rate information.
- Confirms all required data for processing and compliance has been entered.
- Acts as a final check before the mileage expense can be formally submitted as part of a claim.
If the Validate Expense button is disabled or clicking it results in an error, it usually means required fields are missing or there are blocking validation errors that need to be resolved first.