Creating and Maintaining Budgets

Define and manage your organisation's budgets directly within Zudello. This guide explains how to create new budgets and update existing ones.

Best practices

• Use clear and descriptive names for your budgets.
• Define dimensions and evaluation methods accurately based on your tracking needs (see Configure Budget Dimensions & Evaluation).
• Ensure budget periods and intervals are set correctly.
• Keep budget line amounts accurate and up-to-date.
• Consider using ERP integration to sync budgets if available, rather than manual creation.

Accessing Budgets

1. Navigate to the Budgets module using the top menu.
2. Click the Budgets submodule.

Creating a New Budget

1. In the Budgets submodule, click Create Budget.
2. Configure Header:
   • Enter a Budget Name.
   • (Optional) Enter a Budget Description.
   • (Optional) Select a Budget Owner.
   • Select the Budget Interval (Total, Yearly, Quarterly, Monthly, Weekly).
   • Select the Budget Period (Start and End Dates). The available dates depend on the chosen interval.
   • Select the Budget Dimensions (e.g., Department, GL Account).
   • Choose the Evaluate Budget As method (Current, Rolling, Total). See Configure Budget Dimensions & Evaluation for details. (Example Header Configuration)
3. Add Budget Lines:
   • Click Add Line.
   • For each line, select the specific dimension values (e.g., select "Sales" for the Department dimension, "4000" for the GL Account dimension).
   • Enter the budgeted Amount for each interval period defined in the header (e.g., enter the amount for Jan, Feb, Mar if the interval is Monthly).
   • (Optional) Select a Budget Line Item Owner.
   • Repeat "Add Line" for all necessary dimension combinations and their budget amounts. (Example Line Configuration)
4. Save: Click Save (to keep as Draft) or Save and Submit (if an approval workflow is configured for budgets). If no approval is needed, saving might directly move it to an Active status.

Editing an Existing Budget

1. Find the budget you want to edit in the Budgets submodule list.
2. Click on the budget record to open it.
3. Click Edit.
4. Modify the header information or line item details as needed.
   • Note: Changing dimensions, interval, or period after lines have been added may require significant adjustments to the budget lines.
5. Click Update to save your changes.

Activating and Deactivating Budgets

• Budgets typically need to be in an Active status to be evaluated against transactions. This might happen automatically after creation/saving or require an explicit approval step or manual status change depending on your workflow configuration.
• To stop using a budget, change its status to Inactive or Closed.

Need help?

Contact your organisation administrator or Zudello support for assistance with creating, configuring, or managing budgets.