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Version: Current

Step 3: Match Payments to Expenses

Link the imported card payments to the corresponding expense documents submitted by employees.

Steps:

  1. Review Auto-Matches: Carefully verify any automatic matches suggested by Zudello. Ensure the amounts, dates (within tolerance), and merchant details align. If an auto-match is correct, it's often considered reconciled automatically.
  2. Perform Manual Matching: For unreconciled payments on the left:
    • Identify the matching expense document on the right based on amount, date, and supplier/merchant.
    • Click the Match icon or button associated with the payment and/or the expense.
    • Confirm the link in the matching interface. The items should now be linked and potentially disappear from the unreconciled view.
  3. Handle Discrepancies:
    • Missing Expense: If a payment exists but no matching expense is found, investigate with the employee. Why wasn't the expense submitted? Is it personal spending?
    • Missing Payment: If an expense exists but no matching payment is found, check the card feed import status or the original card statement. Was the transaction missed?
    • Amount Mismatch: Investigate the difference. Was there a currency conversion issue, a tip included, or an error in the submitted expense? The expense may need to be corrected (requiring reversion and re-approval) before it can be matched.
  4. Mark as Reconciled: Matched items are typically considered reconciled. Ensure the process removes them from the active reconciliation view.
  5. Repeat: Continue matching until all payments for the selected period/card/employee are reconciled against submitted expenses or identified as exceptions requiring follow-up.

What Happens Next?

The reconciliation for the selected card/period is complete within Zudello. Reconciled expense data may then be flagged for export or integration with your ERP system for final accounting entries (e.g., clearing the corporate card liability account).

End of Tutorial

You have successfully reconciled corporate card transactions against submitted expenses!

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