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Version: Current

Configuring Bank Detail Validation

Enhance payment security by automatically comparing supplier bank details stored in Zudello against the details extracted from transaction documents. This guide explains how to enable and use the Bank Detail Validation extension.

Best practices​

  • Ensure supplier bank details (bank_account_number, bank_bsb) are accurately maintained in Zudello or your synced ERP.
  • Train users to review the validation results as part of their document processing workflow.
  • Establish clear procedures for handling discrepancies found during validation.

Understanding Bank Detail Validation​

The "Check Contact Bank Details" extension adds a validation component to transaction documents. It compares the bank account number and BSB stored in the matched Supplier record within Zudello against the bank_account_number and bank_bsb fields extracted from the transaction document.

The validation information is displayed only if:

  1. The Supplier record linked to the transaction has both bank_account_number and bank_bsb fields populated.
  2. The transaction document itself has at least one of these fields (bank_account_number or bank_bsb) extracted and populated.

If the supplier record is missing the bank details, or if the transaction document doesn't contain any extracted bank details, the validation component will not appear.

Enabling the Extension​

Bank Detail Validation is configured per Document Type:

  1. Navigate to Settings via the company menu.
  2. Click Document Types in the left sidebar.
  3. Select the Document Type where you want bank detail validation (e.g., Purchase Invoice).
  4. Click Edit.
  5. Go to the Extensions tab.
  6. Find the Check Contact Bank Details extension in the list.
  7. Turn on the toggle to enable the extension.
  8. Click Update to save the changes.

Repeat these steps for any other relevant Document Types.

User Experience​

When enabled and the necessary conditions are met, users processing documents will see an indicator showing the result of the bank detail comparison (e.g., match, mismatch, partial match). This provides an immediate flag to verify payment details before proceeding, helping to prevent payments to incorrect bank accounts.

Need help?​

Contact your organisation administrator or Zudello support for assistance with configuring the bank detail validation extension.